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PowerPoint Quick Tips: How to Add Notes to a PowerPoint Presentation

Feb 17, 2022

Getting the right information balance on a PowerPoint presentation can be tricky. You are constantly getting told that the perfect presentation has minimal information on the screen and shows off your knowledge and expertise in the subject matter.

Sure, you can instil some clever tactics to include more information on your slides, such as adding timelines, embedding videos, or using a laser pointer. However, ultimately you can still end up scratching your head, trying to find the perfect balance.

That is where the notes pane becomes so valuable. This article will cover how to add speaker notes to a presentation and how those notes can add a lot of value to your presentation.

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Quick Summary: How to Add Speaker Notes

  • From the View tab, select Normal view.
  • Select the slide thumbnail for the slide you want to add speaker notes to
  • The notes pane will appear below your current slide. Select Click to Add Notes and begin typing and adding notes
  • If you're going to hide the notes page, select the Notes button on the taskbar, and hide notes pages.

Frequently Asked Questions about the PowerPoint Notes Page

What are notes in PowerPoint?

Speaker notes in PowerPoint allow users to implement key points, like key stats or messages they want to portray during their presentation.

Can you take notes on PowerPoint presentations?

To add notes to your presentation, press the Click to Add Notes button below your slides. The notes pane will appear, and you can start typing your speaker notes.

Each slide has its own notes pane, so make sure you write the relevant speaker notes below the relative PowerPoint slide.

Why can't I add notes to PowerPoint?

If you struggle to add speaker notes to your PowerPoint, you need to make sure your presentation is in Normal View and not Presenter View.

Once added, the notes page will appear alongside your slides on your screen as the slideshow plays, or you can print speaker notes and bring them with you to your presentation.

How do you add notes in PowerPoint that only the presenter can see?

PowerPoint automatically only shows notes to the speaker if a presentation connects to a separate output, such as a projector, monitor, or another device. To check this, click the Slide Show tab, select Presenter View, and you will see the speaker notes only appear on your PowerPoint window,

Add Notes to a PowerPoint Presentation

Set Your Presentation to Normal View

First, make sure that your slide show is in Normal View. If your slide show is in Presenter View, you won't be able to access the notes pane and make any changes.

Select Your Chosen Slide to Add Notes to

Once you are in Normal View, use the view tab to find the slide you would like to add speaker notes. Each slide has its own notes pane, so be sure to insert notes to each notes section on every slide.

Begin Adding Speaker Notes

Once you are on the right PowerPoint screen, select notes and add your additional information. To select notes, just click notes, which is visible below the slide.

Hiding Your Notes Page

If you want to hit your notes page in normal view, select the Notes button on the taskbar, and hide notes pages. Remember, speaker notes in PowerPoint can only be seen by you in presenter view anyway.

The Benefits of PowerPoint Speaker Notes

Speaker Notes Create Excellent Cues

How to view your notes in the presentation mode - Microsoft PowerPoint 365

When you include presentation notes with your PowerPoint slides, you give yourself a much better chance of remembering everything you want to say in your presentation.

It can be easy to forget vital information through stress or worry when presenting. Speaker notes can be used as a referral point for each slide to ensure that you covered each topic you wanted to before moving on.

Each slide has its own notes page, so you can type specific comments in each notes pane to ensure you cover every topic on every slide.

Only You Can See Notes Pages in Presenter View

As only you can see speaker notes when you are in presenter view, you don't need to worry about poor grammar, incorrect sentence structure, or other aspects you wouldn't want a viewer to see.

When you link your laptop to an external display and put your presentation in presenter view, you will notice that only you can see the notes page in the view tab on your laptop.

While the other people in the room admire your presentation in presenter view, you can continue to refer back to the notes pane to view speaker notes and execute the perfect presentation.

PowerPoint Notes Add Information Without Congesting Slides

When you click notes and add notes in PowerPoint, you have the power to add the relevant and necessary information without congestion your slides.

Select the PowerPoint slide you want to amend, click notes, and start inputting important information in the notes pane from the slide show tab. The more information you can add to the notes pane, the clearer and more digestible your slide show will be in presenter view.

Speaker Notes in PowerPoint Show Your Expertise

When a viewer sees the PowerPoint window appear on the screen as you begin to present, they become aware of what the subject of that slide is going to be.

They might initially think that there is only minimal information on your slides, but they will soon be blown over by your expertise as you add further information from your notes pane.

Reciting information on top of what is on the slide will impress viewers with your expertise.

Powerpoint Speaker Notes: Conclusion and Key Takeaways

Now you have all the information you need to add speaker notes in PowerPoint. As you are now aware, there are many benefits to adding notes in PowerPoint. Even if you write the most complex and detailed notes, a vertical scroll bar appears, so you will never run out of space.

In your next presentation, test out your new notes skills to take your presentation to the next level.

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