Unlock Free Access

Adding Pop-Up Texts in PowerPoint

powerpoint tips Apr 01, 2021

A recent phenomenon shows 80% of people who use subtitles when watching television or movies are not hard of hearing. Further exploration into this topic tells us it's on the rise as it helps younger people focus. 

As many of us know from sitting in hundreds of presentations, focus is not always easy to maintain. Presenters know this and use every trick they can to capture attention. One way to communicate more clearly is through adding pop-up (rollover) text to your images in PowerPoint, having a similar impact to subtitles during a movie. 

Let's dive into how you can add them to your presentations.

For this example, I'm going to use one of our templates called Creative Mind.

From that template, we're going to pick a slide called Australian Map. I went ahead and edited the contents to simulate an actual slide showing information about Bean Lovers in Australia. 

As you can see, the map is divided into 5 different color ways classifying each portion into varying interests Australian people have towards beans (P.S. We chose beans as an example. Cannot confirm or deny Australian attitudes towards beans). We have a green area with a shopping cart Icon, which according to the legend at the left side, indicates this part of Australia has people who buy beans. Each portion has a different icon that represents something different; blue portion with the TV icon is for people who watch beans, red portion with the pencil icon has people who write about beans, yellow portion with a magnifying glass icon has people looking for beans, and the black portion has those who are uninterested. 

Now, let me show you what a pop-up or rollover texts looks like. When I hover over the portions of the map on the normal view, nothing pops up.

But if I switch to presentation mode, hovering on each of the portions shows pop-up or rollover texts displaying the information they are representing.

Hovering to the green area, we can see a popup that says People Who Buy Beans. The blue one says People Who Watch Beans. The red one reads People Who Write About Beans. The black area says Uninterested. 

I want to give the yellow portion of our map a pop-up text just like the rest of the colors. In order to do that, we first copy the text the yellow portion represents, People Looking For Beans, on the left side legend of the slide. Then, we left click on the yellow part of the map and hit Ctrl+K.

This will open the Insert Hyperlink dialogue box. There are multiple options you can do with hyperlinks, but for now, let’s focus on this option called Place In The Document.

From there, we can navigate to the slide in which the information we copied is, that way, when we click on the hyperlink, we will remain on the same slide. In this case, it’s Slide 1. Now, go to Screen Tip at the upper right corner of the window, click and then paste the text that says People Looking For Beans. Finally, hit Ok.

Now as usual, here on the normal mode, once you hover over the yellow part, you won’t get any rollover text. But, once we go to the presentation mode, hovering over the yellow area with the magnifying glass icon gives us the pop up text that reads 'People Looking For Beans'. 

Get A Free Sample of Our Award-Winning PowerPoint Templates + University

Take Me To My Free Offer

Get A Free Sample of Our Award-Winning PowerPoint Templates + University

Join our mailing list to receive the latest news and updates from our team.
Don't worry, your information will not be shared.

We hate SPAM. We will never sell your information, for any reason.