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How-to Guide: Insert PDF Into PowerPoint: 4 Easy Ways

Apr 21, 2022
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Searching for ways to insert a PDF into your PowerPoint presentation? Don't worry; you've come to the right place! This article will take you through the four easiest ways to insert PDF files in a PowerPoint presentation.

Frequently Asked Questions

What is a PDF?

PDF stands for Portable Document Format. A PDF file is a versatile file format that was developed by Adobe that allows users an easy way to exchange and present documents, no matter what hardware, software, or operating systems are in use.

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What is a PDF?

The Portable Document Format was created in 1993 by Adobe. A PDF file could be a text file or an image. To open a PDF file, you must have a compatible program such as Adobe Reader. Be wary that Adobe Acrobat Reader is not a free program.

However, there are a few free PDF file alternatives that you can see to access an entire PDF, such as PDFCreator. PDFCreator installs itself as a printer driver. When you click on the PDFCreator, any program you use that accesses printer options will develop a PDF file for you rather than creating a printout.

Or you could try freeware called BullZip, which also develops PDF files via the printer dialogue option.

One main characterising of a PDF file is that it keeps the original author's layout. Therefore, a PDF file cannot be edited with ease once it has been saved. This feature can be a benefit though, as many companies and government agencies rely on this.

Insert PDF Into PowerPoint

 You can add a PDF into PowerPoint in several different ways:

  • As a link

  • As an object

  • Convert Online

  • With the Snipping Tool

Add a link

 Adding a link to our PDF file in a PowerPoint slide is an excellent way to access the PDF file during a presentation. Here's how:

Add text that will be used as a link to the PDF file within your presentation file.

Click Insert > Link > Insert Link

Mouse click tab - insert tab

Insert your address for the file, or select the File Folder icon to find your file. Click Open.

Once you click Ctrl + Click on the chosen text, your PowerPoint slideshow will redirect and open in a PDF reader.

Insert as an object

 Alternatively, you might want to embed your PDF file as an object within your presentation. be aware though, if you insert PDF files in this way, the quality of the file will reduce. However, if you double-tap on the PDF file image within Normal View, it will show you the entire PDF.

Firstly, choose the PowerPoint slide you want to insert a PDF.

PowerPoint slide - PDF into PowerPoint

Once you have chosen where to add the inserted PDF file, ensure the PDF file is the most recent open window. Don't close this window.

Powerpoint presentation - PDF document

 From the new window, choose to Create From File and Insert Object.

Select Browse to find your file and then confirm.

Use a snipping tool

 If you are using Windows, then the Snipping Tool is already installed on your computer. The Snipping Tool allows you to easily take screenshots. You can use it to crop, copy, or save snippets from a PDF file.

Select the file you want to screenshot

Open the Snipping Tool on your computer and press New.

Use your mouse to drag across the area you want to snip.

Save the selected image as a PNG image, in a location where you can easily find it.

Head to Insert > Pictures and include it in your Microsoft PowerPoint presentation.

Convert online

 The final method on this list is to convert your PDF content directly into a PPTX document. To insert a PDF this way, you must have the correct PFT software in place.

Head to Smallpdf.com

Choose the PDF to PPT tile, near the PDF icon.

Select choose Files and chose your PDF file to open PDF file. Confirm the PDF file open by clicking Open.

Once the PDF file has converted, select download and save your PDF graphic.

From a new window, double click Save File and confirm with OK. The PDF will then appear in the download folder.

Inserting a PDF into PowerPoint is easy

 When you present, whether it is on Google Slides, PowerPoint online, or from your laptop applications, it is your job to offer high-quality information regarding the topics in question.

PDF text, PDF imagery, and other PDF files are excellent ways to do this, and now you have many new ways to insert graphics, add a converted file, or import PDF content.

Hopefully, you enjoyed this how-to guide! Be sure to check out other useful PowerPoint tips and guides from our blog.

And don't forget to claim your free three-day trial at Simple Slides!

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