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How To Create Graphs and Charts in PowerPoint

Aug 16, 2022
A picture of how to create graphs and charts

Would you go through an enormous spreadsheet or view charts and graphs?

Everyone will agree that the data in a graph or chart is easier to read. No one wants to read your complicated sheets before understanding your data.

So, why not learn how to create charts and graphs with PowerPoint?

We will tell you all you need to know to create charts and graphs using PowerPoint and also share design tips. So, let's get started right away.

Creating Your Charts and Graphs

Follow these simple steps to build charts and graphs for your PowerPoint presentation:

Step 1: Insert Your Chart

Open PowerPoint and go to the presentation you want to work on. Click on the Insert tab and select "Chart." The app will open the Insert Chart dialog box.

Step 2: Choose Chart Type

The category list will be on the left-hand side. Choose your preferred chart type from it. Meanwhile, you will find the different chart styles available on the right.

Click on "OK" to confirm your selection.

Step 3: Add Your Chart Data

Your preferred chart will come on the screen along with an Excel spreadsheet. The sheet will contain default data.

You will have to update the Excel sheet to add your data to the chart.

Check out these business infographics.

Entering Your Chart and Graph Data

We will now show you how to add texts to your chart.

  • Click on the chart and go to "Design."
  • Select "Edit data" to open the Excel file
  • You can now edit the chart data or insert new columns and rows depending on your needs
  • Click on "Enter" to confirm the changes on your PowerPoint slide

Modifying Chart and Graph Styles

Follow these steps to change the style of your charts and graphs:

  • Click on the chart and go to "Design."
  • Select "Change Chart Type"
  • Select your preferred chart style from the pane
  • Click O n "OK" to confirm your change

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Making Your Graphs and Charts Stand Out

It is not enough to know how to create charts and graphs with PowerPoint. Also, learn how to make them stand out.

Here are some tips that will help you design better charts:

Try Different Chart Types

PowerPoint has different types of charts for data visualization, and you should try to experiment as much as possible. You just have to ensure that your preferred chart type suits your data and makes it easy to read.

For instance, line charts are great for displaying change over time while column charts are ideal for comparisons.

Though there are more complex types of charts, you can also use simpler options such as bar charts, line charts, and pie charts. Your audience is more likely to be familiar with a bar chart or pie chart and as a result, understand your data faster.

You can also choose between a clustered column chart, clustered bar chart, stacked bar chart, etc.

Organize Your Data

Before you start working on your charts in PowerPoint, ensure your data has been well-sorted. The process may be stressful and time-consuming, but it will set you up for success.

Take your time to organize your data using an Excel Worksheet or Google Sheet.

Simplify and Declutter Your Chart

To increase the readability of your chart, make essential elements more visible and remove unnecessary elements such as grid lines. Create significant contrast between your data and background elements.

Additionally, you should break down complex charts into smaller ones. Your chart will be difficult to read if everything is squeezed into one slide.

Take Colors Seriously

Be careful with colors when creating your charts and graphs. For example, gray is the best color for making elements such as gridlines and axis labels less visible.

Brighter colors are used for highlighting data. However, you should use a maximum of five colors in your chart. Also, consider opting for colors that are synonymous with your brand.

Additionally, note that colors have meanings. For instance, the colors red and blue are mostly used to represent the political parties in the United States. Learn more about choosing colors for data visualization.

Finish in Style

After doing all the hard work, you should do your best to complete your charts in style. Your chart's title should give your audience an idea of what it's going to show.

Keep things simple. Avoid having more than two charts in one slide to avoid overburdening your audience with content.

Additionally, customize your charts in line with the overall design of your presentation.

Final Thoughts

You will find all the information you will need to create excellent charts and graphs in this article. But if you are in a hurry, you can download our chart infographics. Our charts and graphs are fully editable and professionally designed. There's also something for every sector.

Frequently Asked Questions

Can I create charts using PowerPoint?

PowerPoint has all the chart tools you need to create great charts and graphs.

How can I create a chart on PowerPoint?

Select Insert > Chart > Choose your preferred chart

How do you make an attractive graph in PowerPoint?

Keep things simple, remove clutters, use colors smartly, and be consistent with your design.

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