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How To Embed A Video In PowerPoint

Jan 08, 2022
how to embed a video in powerpoint

It goes without saying people choose to present with PowerPoint because it is engaging and interactive. Instead of reading a speech, for instance, your audience is given visuals to aid their understanding of the topic you cover.

Nowadays with so much access to video content through platforms like YouTube or Vimeo, we have the advantage of using more than just photos to help tell our story. Video is one of the best visual aids in a presentation, as it not only gives the audience a change of pace but sometimes gets the speaker’s point across in the fastest, clearest way. Whether you’re trying to gain support presenting at a fundraiser, or trying to engage your students with an educational presentation, videos are imperative.

But how can we seamlessly integrate videos into our presentations without messing up the flow? 

That’s where embedding comes in. 

You have two options when it comes to embedding videos into your presentation. 

  1. Embed a video from YouTube, Vimeo, or other online platform
  2. Embed a video from your hard drive

Check out these steps we have provided for each process and some tips you might need along the way!


Embed a video from the web:

Embed videos from Vimeo, YouTube, or any other online platform with this step by step.

  • Step 1: Copy the URL of the web page on which your video is located.
  • Step 2: Go back into PowerPoint and find the slide you would like to add the video to.
  • Step 3: Click the Insert tab and select Video > Online Video.
  • Step 4: Paste the URL you copied into the Online Video dialog box.
  • Step 5: Finalize by selecting Insert.

Troubleshooting: Double check that the site allows the video to be embedded, sometimes this is not the case. 


Embed a video from your computer:

  • Step 1: In PowerPoint, click on the Insert tab, and select Video.
  • Step 2: Select Movie from File and choose the video file from your drive.
  • Step 3: Click the Insert tab and select Video > Online Video.
  • Step 4: Paste the URL you copied into the Online Video dialog box.
  • Step 5: Finalize by selecting Insert.

For PowerPoint 2016 and newer versions, it is recommended to use .mp4 files encoded with H.264 video (a.k.a. MPEG-4 AVC) and AAC audio.

Play the video:

In Normal View: A Play button appears on the video

In Slide Show: By default, videos play in Click Sequence. Tap the spacebar or click anywhere on the slide to advance to the next step, and the video will play in your click sequence.

You can also choose for the video to play Automatically or When Clicked On, by selecting the video frame and clicking Video Tools Playback > open Start list

By following these steps we have laid out for you, you’ll get your audience’s attention and have an interactive presentation in no time!

And don’t forget! On the big day, you’ll need an internet connection if you’re embedding videos from YouTube or another site.


Why add video to your PowerPoint presentations?


It’s simple. Adding video to your presentations will capture your audience’s attention. Including a video will not only engage your audience in a valuable way, but in some cases, will even be essential to selling your idea, product, or strategy.

Sometimes videos can convey emotions and messages that can’t be achieved by the presentation’s speaker. For example, if you were to give a presentation for a fundraiser or non-profit, you would want your audience to be moved enough to join the cause or even donate. This is essential to gain support. Adam Braun, the founder of Pencils of Promise, a school building nonprofit for underdeveloped areas, delivers his fundraising presentations using this clip he filmed of three little girls with no classroom. This is an exact instance where people are able to see the importance of the organization's work first hand. 

With endless amounts of video content available online, chances are you are going to find something worthy of putting in your PowerPoint to support your presentation. Don’t miss out on this opportunity!


Statistics regarding videos in presentations

Still not convinced of the value video adds to your presentations? Check out this statistic. 95% of a message is retained by viewers when they watch it through a video. When reading the same message, only 10% is retained through text. 

This doesn’t go without saying though, that you should be strategic when using video. Be smart about the content you choose and keep your videos between 30-60 seconds Forbes recommends. This study found that 75% of viewers will stick around to the end of a 60-second video.

Not to mention, by 2022, videos will make up more than 82% of all consumer internet traffic and YouTube is the second largest search engine on the internet. With stats like these, it’s non-negotiable that video is impacting people in a way like never before.


What type of templates would you want to add a video to?

Okay, so now you see the importance of adding video into your PowerPoints and you want to level up your presentations. But what kind of templates would you want to add video to?

While you can browse through our library of +10,000 slides for any and all of your presentation needs, a few template packs and presentation genres stick out as being imperative to add a video to.

  1. Education Templates: When it comes to a classroom full of students, engaging lesson plans are the name of the game. Add video to your educational presentations to captivate your students, change the pace of your lesson, and deliver an aspect of your lesson through a different lens.
  2. Marketing Templates: The world of marketing and advertising is extremely visual, and seeing how we just mentioned that video takes over most of consumer internet traffic, adding video to a marketing presentation may be essential in most scenarios.
  3. Medical Templates: When it comes to the healthcare industry, students, researchers, pharmaceutical reps and more, may find videos helpful to convey their findings, demonstrate processes, and support their message.

We hope you found this blog helpful in the process of embedding video into your PowerPoints and invalidating how important video is becoming in presentations. Please check out more blogs from us on other PowerPoint tutorials, tips, and tricks, such as How To Upload Your PowerPoint Presentation to YouTube.

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